The AI-Native Platform
for Modern Coworking Spaces
Your data. Your AI keys. Your rules. RunDesk combines intelligent automation, a built-in CRM, and 30+ integrations — all hosted in the EU.
Everything You Need to Run a Modern Space
One platform to manage members, bookings, finances, and communications — powered by AI.
Member CRM
Full lifecycle tracking, AI engagement scoring, churn prediction, and pipeline management.
Bookings & Check-in
Resource management, calendar sync, passes, attendance tracking, and access control.
Invoicing & Finance
Automated billing, multi-currency support, e-invoicing (ZUGFeRD, KSeF, UBL), and payment tracking.
AI Assistant
RAG knowledge base, smart email drafts, portal chat, BYOK — bring your own AI keys.
Automation Engine
Visual workflow builder with 24 triggers and 22 actions. Automate 53% of repetitive tasks.
Communications Hub
Unified inbox for Email, WhatsApp, Telegram, SMS, Instagram, and Facebook — all in one place.
Tariff Management
Flexible pricing plans, packages, add-ons, trials, and discount rules for any business model.
Analytics Dashboard
Revenue reports, occupancy metrics, churn risk analysis, and engagement scoring.
CRM-First.
Not Booking-First.
Most coworking platforms are built around bookings and billing. RunDesk is built around the operator — with a real commercial system from lead to renewal.
AI Lead Bot
Qualify leads 24/7 via WhatsApp, Instagram, and Telegram. AI scores, books tours, and creates CRM deals — automatically.
Pipeline Management
Stage-based sales pipeline with deal tracking, probability scoring, and revenue forecasting.
Full Member Journey
From lead to tour, trial, member, and renewal — every step tracked with AI engagement scoring.
Churn Prediction
AI-powered churn risk analysis with 5 weighted factors, 4 risk levels, and automated alerts.
Contracts & Packages
Automated contract lifecycle, membership packages, renewals, and signature tracking.
AI That Truly Understands Your Business
RunDesk uses SAT RAG — Structure-Aware Temporal Retrieval-Augmented Generation. In plain terms: the AI connects all your data into a knowledge graph and understands how things change over time.
When a member writes you, the AI already knows their booking history, payment status, contract terms, and recent interactions. It drafts a reply with full context — no manual lookup needed.
Connected Data Graph
Members, bookings, invoices, contracts, emails — all linked. The AI sees relationships, not isolated records.
Temporal Awareness
The AI understands timelines: when a member joined, their last booking, upcoming renewal, overdue invoices. Context evolves with your business.
Semantic Search
Hybrid search combining meaning and keywords. Ask anything about your business — the AI finds the right information across all your data.
AI That Helps Your Team
Work Faster
Draft replies in the member's language, surface relevant account information, and reduce admin overhead — across every channel.
Knowledge Base for Your Team
Add your house rules, pricing policies, and member guidelines. The AI learns your documents and helps your team answer questions faster — finding the right information across all your content instantly.
Unified Inbox
Email, WhatsApp, Telegram, SMS, Instagram, and Facebook in one inbox. AI drafts replies in the member's language. Telegram bot for check-in, bookings, and reservations.
Smart AI Drafts
AI drafts replies across every channel in your Unified Inbox — email, WhatsApp, Telegram, SMS. Context-aware, with sentiment analysis, and always in the member's language.
BYOK — Bring Your Own Key
Use your own API keys for OpenAI, Claude, Gemini, DeepSeek, Mistral, Groq, or xAI. Full control over AI costs and providers.
Your Google Maps Presence.
Managed From RunDesk.
Local businesses get most of their clients from Google Maps. Manage reviews, update business info, and boost your visibility — without switching platforms. One dashboard for all your locations.
Review Management
See all Google reviews across your locations in one place. Respond directly from RunDesk — AI drafts context-aware replies in the reviewer's language.
Per-Location Profiles
Each of your coworking locations manages its own Google Business Profile independently. Hours, photos, posts, and reviews — all scoped to each location.
GEO — AI Agent Optimization
AI agents like ChatGPT and Gemini use Google reviews to recommend businesses. Active review management directly improves your visibility in AI-powered search results.
Business Info
Update business hours, contact info, photos, and services directly from RunDesk. Changes sync to Google Maps automatically — no need to log into Google separately.
AI Replies
AI drafts professional review responses using your brand voice and knowledge base. Respond to positive and negative reviews faster — in the reviewer's language.
One Dashboard
Stop switching between Google, social media, and your workspace app. Manage Google Maps, Instagram, Facebook, email, and WhatsApp — all from RunDesk.
Seamlessly Connected to Your Stack
30+ integrations with the tools you already use — accounting, payments, access control, and compliance.
Accounting & ERP
Payments
Access Control
Compliance
53% Less Manual Work.
100% More Growth.
Build visual workflows that handle billing, reminders, onboarding, and more — automatically.
Switch Without Losing a Single Record
Built-in migration tools for the three largest coworking platforms. ID mapping preserves all relationships.
Connect
Enter your platform API credentials
Preview
Review data mapping before import
Import
One-click migration with progress tracking
Go Live
Verify and start using RunDesk
Members, contacts, invoices, bookings, contracts, products, tariffs, teams, resources, check-ins
Members, tariffs, bookings, invoices, resources
Members, companies, locations, tariffs, bookings, invoices, check-ins, payments, resources
Instant Website
for Your Space.
Sign up and get a fully working website for your coworking — under your brand, with live pricing, online booking, self-service signup, and AI chat. No developers, no WordPress, no extra cost.
Your Modern Coworking Space
Flexible workspace in the heart of the city
Your Brand, Zero Setup
Upload your logo, pick your colors, connect your domain — and you have a professional website in minutes. No designer, no developer.
Buy, Book & Subscribe Online
Visitors see live pricing, pick a plan, buy a day pass, or book a meeting room — all on your website. No phone calls, no manual intake.
AI Chat Assistant
Members can chat with an AI that checks availability, books rooms, shows invoices, and answers questions — 24/7, in their language.
7 Languages, SEO-Ready
Auto-detects visitor language. Schema.org structured data, hreflang tags, and OpenGraph metadata — your portal ranks on Google out of the box.
Spaces, Hours & Map
Show your rooms and desks with photos and capacity. Working hours, Google Maps, and contact info — all managed from the admin panel.
Enterprise-Grade Security
Your data never leaves the EU. Full GDPR compliance, encryption at rest and in transit, and audit logging for every action.
GDPR Compliant
Full GDPR compliance with consent management, data export, and right-to-erasure support.
Encryption
AES-256 encryption at rest, TLS 1.3 in transit. Fernet encryption for credentials.
Fiskaly TSE
German fiscal compliance with certified TSE (Technical Security Equipment) integration.
Audit Logging
Every action logged with timestamps, user IDs, and IP addresses for full traceability.
OAuth2 & SSO
Single sign-on with Google, Microsoft, and custom OIDC providers.
99.9% Uptime
Kubernetes orchestration on Hetzner Cloud with automated failover and rolling deployments.
Frequently Asked Questions
Ready to Transform Your Space?
Book a personalized demo and see how RunDesk can streamline your operations.